Enterprise Technology

Print management refers to the processes, strategies, and technologies that organizations use to efficiently manage their printing resources. The goal is to optimize the use of printing equipment, reduce costs, and enhance security and sustainability. Here are key aspects of print management:

1. Centralized Control 

• Centralizing print management involves consolidating the oversight of all printing activities within an organization. This allows for better tracking, budgeting, and decision-making.

2. Cost Reduction

• Print management helps identify where money is being spent on printing and reduces costs by controlling how, when, and who prints. Solutions often include monitoring the volume of pages printed, auditing print usage, and implementing rules for more economical printing practices (e.g., double-sided printing by default).

3. Equipment Optimization

• Efficient print management involves deploying the right mix of printers, copiers, and multifunction devices for the organization's needs. This also includes regularly maintaining and updating devices to prevent issues and extend their life span.

4. Security and Access Control

• Print management ensures that sensitive documents are not easily accessed or left unattended. This may include user authentication before printing, secure print release, and encrypted printing. This helps protect sensitive data and comply with regulations.

5. Sustainability

• Print management practices can contribute to environmental goals by reducing paper waste, using recycled paper, and encouraging eco-friendly practices like digital documentation and scanning instead of printing.

6. Monitoring and Reporting

• Tracking and analyzing print usage data allows organizations to understand which departments or individuals are using resources the most and how to redistribute or manage resources effectively.

7. Workflow Automation

• Automating repetitive tasks like document scanning, archiving, and routing can improve workflow efficiency. It reduces manual intervention and minimizes the potential for errors.

8. Software Solutions

• Print management software helps streamline the overall process. Popular software solutions include:
  • PaperCut
  • UniPrint
  • PrinterLogic
  • YSoft SafeQ
• These solutions can track print jobs, provide detailed reporting, enforce print policies, and offer user authentication and pull-printing features.

9. Remote Management and Cloud Integration

• With the rise of remote work, print management solutions have expanded to include cloud-based options that enable management from anywhere and integration with cloud storage for easy document access.
• Migrating to the cloud can be a daunting task, but it doesn't have to be. We help businesses move their applications and data to the cloud, and manage their cloud infrastructure for optimal performance and cost savings.

10. User Education and Training

• Educating employees on best practices for printing (e.g., previewing documents before printing, using print preview to reduce waste, etc.) can improve cost management and reduce the environmental impact.

In summary, print management combines technology and policy to reduce costs, ensure security, and contribute to sustainability efforts while maintaining productivity in an organization.

If you would like more information about Print Management technology services offered by EnterpriseITC, contact us at synergic.solutions@enterpriseitc.com